5 Reasons Video Conferencing Apps Can’t Solve Your Virtual Meeting Needs
3 Minute Read
Video conferencing programs might be fine for your book club or your virtual cocktails, but they are inadequate to handle the complexities of board and GRC management level engagement. And cobbling together video conferencing with other apps to fill in the capability gaps introduces risk, confusion, cost and delays into the whole process.
The time for a full-featured software platform that puts power and speed in the hands of your leadership is here. We understand your problem. We have incredible software to solve it. We make getting up and and running a piece of cake.
Here’s why a central secure hub for your virtual meeting, information sharing, communications and outcomes tracking is a must-have. And why it requires less time, trouble and cost than you think.
1. Video Conferencing Alone Isn’t Enough
While video conferencing beats audio-only calls every time, video alone is not enough. A full-featured software platform will support video conferencing with critical meeting management capabilities and a library of important documents so attendees all have access to every important document before, during, and after the call. Sharing, feedback, and collaboration features support critical ongoing communication between attendees as well. Streamlining and speeding up the transparency and follow through for next steps is more critical than ever. Having everything mission critical in a single, secure hub ensures end to end meeting process happens, even when you meet virtually.
2. A Single Platform Simplifies Security
Cobbling together multiple apps to run meetings introduces both technical and operator error risks. In addition, each of these apps have their own security risks you must manage. With cyber-risk at an all-time high, bulletproof security is critical. A single integrated platform allows you to take control of software settings and sharing protocols to minimize technical and operator error risks. Securing a single platform and keeping up with the right settings is much, much easier when there is only one platform to manage, dramatically reducing the chances for hacking or operator error. Our own Cloud Concinnity® is SOC2 certified — a third-party certification that is the highest level of security certification available. The meeting management, communications, document management and performance tracking capabilities are safe inside our walls.
3. Centralized Communication is Faster
Cobbling together multiple apps also means participants waste time chasing data, communications and action items among an array of applications that don’t talk to each other and that maybe not everyone understands. Having everyone on your leadership team use the same platform to store documents, view analytics, exchange messages, track progress, and host your virtual meetings will streamline everything. A single, secure hub in the cloud beats jumping between a video call, a messaging app, a document app, and an email window every time. Your technology needs to be as integrated and able to reach across silos and departments as these new challenges are.
4. Automation Creates Efficiency
A full-featured software platform will not only run your meeting, it will run the activities before and after it. When actions and alerts are sent from the same platform where documents, meetings, and next steps are hosted, progress is streamlined. Software that keeps track of what needs to happen and when is especially valuable when people are all working remotely. Last minute changes or tasks are no longer a walk down the hallway. Smart software doesn’t care if you and your colleagues are on the same floor or have the same time frame or are on the same work schedule. Smart software puts you in the same virtual workspace, and knows how and when to get you what you need.
5. A Master Dashboard Puts Everyone on the Same Page
Now more than ever, your team has to keep an eye on the same ball. Every day. In real time. What issues do you need to track as you lead and oversee your organization or mission critical process? How many places does that information live? How often does it change? How do key players know when it changes so they can do their part? A single, secure source for tracking issues and progress “truth” in real time is the answer. At-a-glance metrics make for rapid focus. Smart technology allows us to not only track and measure a multitude of metrics, it hosts and centralizes all the important numbers on one dashboard.